Frequently Asked Questions on Printing
|
Q. How can I print a single (or
group) of forms for a recipient? |
A. Select Print Menu > Select Print Options
> Select Recipients. Check the recipients you want to print,
then print your forms. |
| Q. How can I print my forms in alphabetical order? |
| A. Select Print Menu > Select Print Options > Select
Recipients. Sort the list by clicking on the header row of the
column you wish to sort by (Employee Name, Taxpayer ID, etc.).
Select all recipients by clicking on the header row of the "Select
Column". Proceed to print what forms you want. |
| Q. How can I print forms with my dot matrix printer?
|
| A. Select Print Menu > Preprinted Forms > Copy A. Continuous
forms can only be printed with single wide forms. |
Q. I don't like having to print each form copy
separately. Can I print all required copies with one command? |
| A. Yes. Go to Print Menu > Batch Process.
Your forms will print according to your batch processing flags
for that form. |
| Q. Data on my preprinted forms is slightly out of
adjustment. Can I change this? |
| A. From the Print Menu, select adjust print positions. Make
your adjustments, check your work, and reprint your forms. |
| Q. Data on my plain paper forms is slightly out of
adjustment. Can I change this? |
| A. No. Data on laser forms is "hard coded" with
the form itself. |
| Q. My printer spits out blank papes between plain
paper forms. What causes this? |
| A. This will occur if the printer has a large unprintable
error, or bleed, around the page. Some printers (but not all)
will print a blank page if a print command is received to print
in this area. Try to change printers to a laser printer, which
have smaller margin requirements, if possible. |
| Q. When I print, the program gives me an error 482.
What can I do? |
| A. Download an updated printer driver for your printer from
the internet site of the printer manufacturer. Install the print
driver, print a test page, and try again. |
| Q. Can I submit a plain paper copy A to the IRS like
the W-2 module? |
| A. No, you must either mail the "red" Copy A or
submit your reports electronically or by diskette. |
| Q. I want to print all Forms 1099, rather than just
those who exceed the minimum amount prescribed by the IRS. How
can I do this? |
| A. Go to the Print Menu > Select Print Options > Set
Threshold Amounts. Enter the amount you want, set it, and proceed
to print your forms. *Note Threshold holds only for that current
section, once printed it resets itself and you have to set it
again. |
*
